Positions Offered

Records Supervisor (CITY OF MIAMI BEACH)

CLOSING DATE: 10/28/11 05:00 PM

NATURE OF WORK: This is responsible technical and supervisory work in the storing, maintenance and retrieval of department records, blueprints and files, utilizing computerized systems. An employee in this classification will have the responsibility for supervising and coordinating the daily activities of workers engaged in routing, maintaining and retrieving blueprints, records and files. Additional responsibilities include maintaining control over computerized microfilm and scanning equipment.

ILLUSTRATIVE EXAMPLES OF ESSENTIAL DUTIES:

• Plans development and implementation of records management procedures intended to standardizi routing, filing, protecting, and retrieval of records, blueprints and other information contained on paper, microfilm, local computer database, or other media.
• Coordinates and directs through subordinate staff, activities of the section involved with building records management and plan routing.
• Develops and coordinates shipment schedules for blueprint microfilming/scanning with approved vendors, resolves problems, prepares logs for blueprints on site and to ship for microfilming/scanning and sets deadlines to ensure completion of tasks.
• Develops and coordinates shipment and retrieval of records to/from data storage and prepares plan for records maintenance utilizing imaging technology.
• Assists with the preparation of standard operating procedures and training manuals.
• Trains personnel in new procedures or operation and maintenance of equipment.
• Responsible for establishing, maintaining, updating all departmental records by using the department's records database and ensuring that subordinates comply with the established record filing protocol.
• Responds to or assists subordinates in responding to unusual or difficult situations and resolving problems.
• Performs related work as required.

MINIMUM REQUIREMENTS:

• Bachelor's Degree from an accredited college or university with considerable course work in computer technology and records management.
• Five (5) years experience in records.
• Other combinations of education and experience that meet the minimum requirement! will be substituted.

DESIRES:

• Has completed the Certificate Program in Public Records Management and achieve certification within two years of full time employment.

CONTACT: davidmartinez@miamibeachfl.gov